FileMaker Pro

Instructions for Printing Progress Reports

Open the proper report period database.

NOTE: Always work on a copy, NEVER USE THE ORIGINAL!

1. From the View menu click View as Form (if not selected)
2. From the View menu click Find

   Click in the Teacher's Comments box

   Click on Symbols and select " "

   Click Find

3. From the Records menu click Show Omited
4. From the View menu select View as List (Click NO at the save layout message)

   Check each record. If any numbers are found in the PtD, Work, Attendance or

   Attitude fields, type a period in the Teacher's Comments field.

   The Teacher's Comments field must have something in it.

5. If any record was changed in the last step, repeat from Step 2.

   If no records were changed, From the Records menu select Delete Found Records.

   NOTE: make sure only records with no comments are selected.

6. At the delete message click Delete
7. From the View menu select View as Form (Click NO at the save layout message)
8. From the Records menu click Sort

   Sort by Student Grade then Student ID then Last Name

   Click Sort

9. From the View menu click View as List

   Click NO, don't save any changes at the save layout message

10. From the View menu click Preview Mode
11. From the File menu click Print

    Change General to FileMaker Pro

    Make sure Records being browsed is selected

    Click Print

Note: Create a PDF file (only if you have Adobe Acrobat)

Add to Step 11 the following (inplace of Click Print):

1. Change Destination to File
2. Change FileMaker Pro to Save as File
3. Change Format to Acrobat PDF
4. Do Not change any other settings
5. Click Save
6. Type a name for the PDF file
7. Change the destination (usually to the Desktop)
8. Click Save
9. BE PATIENT! This may take several minutes due to translation of PDF

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