PowerSchool TechNote:

PowerSchool Export Template: Parent Portal Access IDs & Access Passwords

This export includes PowerSchool Parent Portal Access IDs & Access Passwords. This data is suitable for use in a mail merge. If you would like to use our pre-made Portal letters, please use the "Print A Report" feature in PowerSchool instead of running this export.
You can run this PowerSchool Export Template whenever needed, as long as a Portal account is already enabled for the parents contained in the export.

Note: This export will contain Parent Access IDs & Access Passwords, be sure to keep this information safe.

Directions for using this Export Template:

1. Login to PowerSchool using FireFox.

2. Set Your Term at the top of the PowerSchool screen to the Full Year Term, such as 10-11 Year.

3. Browse Students, and narrow your selection based on grade level, select by hand, etc.

4. Select Special Functions ---> Importing & Exporting ---> Export Using Template, or in the Functions pull down manu, select Export Using Template

5. Type of Export: Students

6. Export template? Portal_Parent_AccessID_AccessPW

7. For Which Records? The selected XX students

8. Click Submit

9. After a few minutes, you will see the "Opening..." dialog box appear in FireFox, choose Save File, and pick the destination of your computer's Desktop.
The file will be named student.export.text or student.export(1).text and so on, so be sure to rename to something more specific, such as parent_portal_export_10-21-10.text

10. Launch Excel, and head to the File menu and select Open.

11. Select "All Files" in the Enable area, then choose the file you renamed above, then click the Open button.

12. You can click Next through each of the Text Import Wizard steps or simply click Finish to accept Excel's default settings.

13. You can now sort the data as desired, use it in a mail merge with another software tool, etc..


If there are any questions, please contact the Tech Group.

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